Job Description

Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? A premier property management company in Chicago is seeking an energetic Administrative Assistant/Mail Clerk to keep operations running smoothly. If you love a role that blends administrative support with hands-on responsibilities, this is your chance to be a key player in a dynamic team. The hours for this role are Monday – Fridays from 11:00AM – 4:00PM and Saturdays from 12:00PM – 4:00PM. This role offers a competitive salary of $40,000 - $43,000 a year, commensurate with experience. Mack & Associates offers benefits including medical, PTO and 401k.

Key Responsibilities of the Administrative Assistant/Mail Clerk:

• Be the go-to person for all incoming and outgoing mail, packages, and deliveries—keeping things moving efficiently.
• Maintain office supply inventory and ensure the team has everything they need to succeed.
• Provide top-notch administrative support, including data entry, document prep, and record management.
• Coordinate schedules, assist with meetings, and keep calendars organized.
• Be the welcoming face of the office—greeting visitors and handling inquiries with professionalism and enthusiasm.
• Support property management staff with special projects and tenant communications.
• Keep things running smoothly by ensuring office procedures are followed and records stay up to date.

Qualifications of the Administrative Assistant/Mail Clerk:

• At least 1 year of experience in an administrative or mailroom-related role.
• Strong organizational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Excellent communication and interpersonal skills.
• Ability to lift and move packages as needed.

B-2

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