Job Description

JOB REQUIREMENTS: Provides clerical support services to departmentalstaff in the processing of letters, reports, permits, studies and formsas instructed by the Public Works Supervisor. Prioritizes and processeswork related to City construction and/or reconstruction projects to meetdeadlines of bidding documents and corresponding advertisement notices,agenda, change orders, letters, reports, payments, and record keeping ofthe same. Types and data enters information for statistical or financialreports, correspondence, schedules, budgets, statements and othermaterial as necessary, which frequently involves some judgment regardingthe information included or format used. Tracks various licensingprograms and related duties. Prepares agenda, transcribes minutes andorganizes follow up work of notices and correspondence for Improvement &Services Committee and Traffic, Bicycle, & Pedestrian Commission;processes follow up Council report and prepares resolutions as needed.Records and files proceedings as they relate to the anizes and maintains records of 90-day traffic signage trial periodsfor Traffic, Bicycle, & Pedestrian Commission. Takes and preparesminutes and summaries for bid opening meetings. Prepares minutes forpre-construction and other meetings as needed. Maintains files andprepares correspondence, forms, reports and other materials; sorts andfiles materials alphabetically, numerically or by other predeterminedclassification. Searches for information for same from various sources.Updates Public Works website, social media, and calendars as needed.Sells and issues various items such as bidding documents, plans, maps,recycling bins and carts, garbage bags, etc. Issues receipts. Maintainsrelated records. Generates invoices for early solid waste/recycling setout collection, bulk collection, snow and ice control, grass and weedcontrol, damaged City property, clean ups, excavation permits, etc., andmaintains records. Compiles and enters data for requisitions andpurchase orders and maintains records of requisitions purchases.Maintains inventory and keeps records of supplies. Records, reviews andmaintains records of utility bills for City and departmental facilitiesand/or equipment. Acts as receptionist, assisting callers and respondingto inquiries. Performs moderately to considerable difficult telephoneanswering and counter work, which may involve explanation of somedepartmental procedures or independent judgment for immediate/emergencyreferral to staff. Takes complaints and forwards to appropriatepersonnel. Organizes and processes street resurfacing postcard surveysof affected residents. Composes routine correspondence in accordancewith standard policies. Assists Public Works Supervisor and Parkingdivision office staff with clerical related duties as deemed necessary.Performs other duties as assigned. OTHER EXPERIENCE ANDQUALIFICATIONS: Good knowledge of business English, spelling,punctuation and grammar; good knowledge of general office practices andprocedures; good knowledge of business letter forms, procedures andterminology; good knowledge of filing procedures and the ability tofollow established filing system. Good skill in performing basicmathematical computations and simple bookkeeping procedures; good skillin planning and processing documents to meet specified deadlines. Skilland ability to operate a variety of office machines. Ability toprioritize and meet deadlines as required; ability to correctly countfunds and make change; ability to balance and receipt revenues; abilityto proficiently utilize a computer and the required software. Ability tocommunicate effectively both orally and in writing; ability to useindependent judgment and work independently; ability to learn and applydepartmental policies, City ordinances and State statutes; ability tounderstand simple oral and written instruct ons; ability to establishand maintain effective working relationships with staff and the public.Ability to work the required hours of the position. Typing and othertesting tools may be used to assess applicants' skills. APPLICATION INSTRUCTIONS: Apply Online:

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