Job Description

Note : This role is being re-cast with adjustments made to seek candidates with 3-5 years of experience requiring minimal oversight and demonstrated success operating in a high-stakes environment. Additional adjustments included to explicitly describe the day-to-day environment and appeal to grounded, value-driven, high-performance candidates who thrive in raw, execution-focused settings.

The Skylus Organization is seeking a high performance, proactive Personal Assistant (PA) to support our Founder and CEO building next gen aerospace and AI companies - mostly in R&D labs or working aircraft hangars.

The work environment is unpolished. There's no glory. The mission is high stakes, high impact.

Founder's looking for a trusted, hyper-competent Personal Assistant to support him in his daily life and execution. His current focus is in designing a new Artificial Intelligence (AI), engineering unmanned aircraft, writing software, managing space missions, and fundraising - all in the same day, every day. Your job is to keep the machine around him running: errands, scheduling, travel logistics, family coordination, daily needs.

If you're grounded, detail-obsessed, have succeeded under real pressure, emotionally intelligent, and want to be part of something meaningful - not just support it - this might be the right seat.

Who You Are

• Demonstrated success - your career and focus speak for themselves.
• You're comfortable in silence and don't require constant interaction or validation. If the founder's deep in work mode for days, you stay locked in and keep things moving.
• Intellectually curious - you think critically and drive your own intellectual growth. Ask questions. You're a quick study .
• Accountable - you track your own progress and take responsibility without being asked. You stay focused because the mission matters, not because you're seeking applause.
• Grounded presence - you're comfortable supporting a low-key founder who values calm, focus, and quiet execution over flash. You're confident, composed, and know how to adapt your tone to the room, whether its a quiet working session or a high-stakes meeting.
• Emotionally intelligent - you pick up on tone, context, and energy quickly. You know when to contribute, when to lean into execution, and when to make decisions without being asked.
• Self-driven - you don't need constant feedback or praise to stay motivated. You take pride in doing things right and being trusted speaks louder than being complimented.
• Discreet and loyal - you handle sensitive information and environments without ego or drama.
• Reliable under pressure - you execute cleanly in unpredictable situations and don't lose your cool when working around influential or high-powered people.

Key Responsibilities

Tactical & Logistics Support:

• Oversee and manage a complex calendar, coordinating meetings, appointments, and travel plans.
• Proactively schedule time to ensure a balanced workflow and prioritize critical personal and professional commitments.
• Serve as the gatekeeper, prioritizing incoming requests and adjusting schedules as needed.
• Handle shopping, deliveries, reservations, and vendor coordination.
• Coordinate with service providers to ensure efficient management of personal tasks.
• Maintain personal records, subscriptions, and recurring tasks for the principal.
• Ensure office setups, workspaces, and daily environments run smoothly.
• Plan, organize, and coordinate family activities, events, and logistics, ensuring alignment with the principal's schedule.
• Maintain clear communication with family members and other key contacts.

Administrative and Daily Operations:

• Handle day-to-day errands, reservations, and special projects as directed.
• Prepare agendas, reminders, briefings, and summaries for meetings and events.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Keep the workspace prepped for performance (tools, whiteboards, coffee, gear, quiet, cleanliness).

Travel Coordination:

• Plan and book travel arrangements, including accommodations, itineraries, and transportation.
• Anticipate and resolve any travel-related issues to ensure seamless efficiency.
• Assist with determining what to pack, logistics, and last-minute travel adjustments.

Supportive Partnership:

• Act as a trusted partner in ensuring priorities are supported.
• Stay proactive in identifying opportunities to improve efficiency and balance.
• Build and maintain effective relationships with colleagues, vendors, and service providers.
• Perform other tasks as assigned.

Strategic Support

• Provide light public-facing support - capturing content, coordinating photos, nothing key moments to support investor updates and other communications.
• High emotional intelligence - maintain awareness of context, tone, and optics to ensure alignment with the founder's values and the mission of his companies.

Required Qualifications

• 3–5 years of experience in high-responsibility support roles.
• Proven ability to operate autonomously with minimal direction
• Strong organizational skills and attention to detail—must be able to multitask effectively.
• Ability to anticipate needs and proactively solve problems.
• Discretion and professionalism in handling sensitive matters.
• Excellent communication skills—clear, concise, and respectful.
• Strong proficiency in Google Workspace, Microsoft Office, and scheduling tools.
• Ability to work flexible hours, including evenings and weekends as needed.

Preferred Qualifications

• Bachelor's degree in relevant field
• Experience that involve public performance, elite hospitality, or high profile events (e.g., media, pageantry, or spokesperson roles) are a plus.
• Experience supporting entrepreneurs, executives, or high-performance professionals.
• Background in event planning, logistics, or high-end service roles.
• Willingness to travel with the principal to support as needed.

What We Offer:

• Base pay: $65,000 to $85,000
• 100% Company-Paid Medical, Dental, Vision
• Paid Time Off
• Performance bonus
• Stock Incentives
• Performance-based promotions. We reward precision, ownership, and results - not time served.

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