Job Description

D3 Search is actively seeking an accomplished Litigation Legal Assistant on behalf of a highly respected CA-based law practice with a thriving office located in Los Angeles, CA (90067).

Position Title:

Litigation Legal Assistant

• Note: 5+ years relevant litigation experience required.

Location/Map:

Los Angeles, CA (90067) / Century City

Employer Work Model

Hybrid work model (4 onsite/1 remote).

Position Summary:

This Litigation Legal Assistant position provides comprehensive administrative and legal support to multiple attorneys, ensuring adherence to firm processes and procedures.

The position requires a strong understanding of litigation procedures, including ECF filing and docketing, and proficiency in managing state and federal court cases.

The ideal candidate will have commercial litigation experience, a stable job history, and a commitment to following firm processes to ensure the efficient and timely completion of tasks. Excellent organizational, communication, and multitasking skills are essential, along with the ability to work independently and as part of a team in a fast-paced environment.

We are seeking candidates who meet specific qualifications and experience. The following are key and non-negotiable:

• Support for multiple attorneys: A minimum of three years supporting five or more attorneys simultaneously, with the ability to manage a high volume of work and competing priorities.
• Commercial litigation experience: Proven expertise in commercial litigation, with a strong understanding of case management, legal documents, and trial preparation.
• Am Law 100 firm experience: Minimum of three years of experience working at an Am Law 100 firm. Candidates with no more than 10 years of experience in this environment are preferred, ensuring a strong balance of experience and adaptability.
• Stability in career: Demonstrated career stability, with a history of three or more years of service in each prior organization, highlighting the candidate’s ability to remain committed and grow within a firm.
• Filing experience: Proficiency in e-filing in NY state and federal courts, including knowledge of electronic filing systems and legal procedures.
• Docketing system proficiency: Solid experience with docketing systems, ensuring knowledge of calendaring, accurate tracking of deadlines, court dates, and other critical litigation milestones.
• TOA/ TOC proficiency: Expertise in preparing and managing tables of contents and tables of authority for legal documents, ensuring accuracy, compliance with court rules, and proper formatting for submission.

Essential Duties & Responsibilities:

• Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows. This includes drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy.
• Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.
• Open, organize, and maintain client files, both electronically and in hard copy, ensuring they are up-to-date, complete, and accessible.
• Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.
• Review and edit documents for proper formatting, grammar, and spelling, ensuring all attachments, exhibits, and enclosures are complete and properly included.
• Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.
• Route incoming calls, mail, and visitors, maintaining a professional and responsive communication channel for attorneys and clients.
• Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.
• Provide backup support to other secretaries and administrative staff as needed, ensuring seamless office operations and workflow.

Salary/Compensation/Benefits:

Annual salary is up to 104K (DOE/DOQ) plus a comprehensive and robust health benefits package, generous PTO, hybrid work model (4/1), paid onsite parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this full-time/direct hire Litigation Legal Assistant role located in Los Angeles, CA (90067) , and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

📬don@d3search.com | ☎️ 213-785-2485

📡

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

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